Disclosure & opt-out

Disclosure is on by default and end users cannot turn it off. Any participant — host, employee, or external guest — can control the teammate by speaking to it.

Three channels, always on

Every meeting a teammate attends carries the same three disclosure signals: a named participant with an AI badge, an “AI colleague” banner composited into every frame, and an audible self-introduction on join. These are compliance signals, not branding. You can choose the display name and the banner wording from an approved list, but you cannot remove the AI designation or soften the spoken introduction’s closing line.

Runtime opt-out

Two spoken commands give any participant immediate recourse:

• “[Name], please leave.” The named teammate acknowledges out loud and disconnects. It does not rejoin without an explicit re-invitation from the organizer.
• “[Name], don’t remember this conversation.” The teammate acknowledges out loud, stays present, and keeps nothing from the meeting once it ends.

Any participant may invoke either command on their own authority. Host status is not required, and standing configuration cannot override a runtime command.

What “don’t remember” covers

A single “don’t remember” suppresses the whole meeting’s memory, not just the speaker who asked. When the meeting ends, its transcript is deleted and no structured records are extracted. In a meeting with several of your organization’s teammates, the request applies to all of them; it does not reach a teammate that another organization brought to the meeting. One limit applies to Teams links you paste yourself: a teammate sent in with the meeting’s other kind of link may not receive the request. The Teams app copies a short link, while the calendar invitation carries the full one, so paste the same link for every teammate. Meetings MeetCrew creates for you aren’t affected. An administrator can also mark a meeting private before it starts.